
CCP
Automation Project:
Petarian
Foundation provided Cadet College Petaro with a complete
system and solution for total state of the art
automation solution. The solution included computer hardware, wireless and cable
networking, internet connectivity through broadband, software solutions, and a
sea change in how the students of Petaro will be able to use technology to its
fullest extent in the future.
This is the
largest single project of the Petarian Foundation for
the college to date.
On May 5, 2007,
Shahid Mahmud 74104/L (General Secretary of the Petarian
Foundation) was invited to be the Chief Guest at Cadet
College Petaro for the 12th Class Farewell
dinner. During his speech that night, on behalf of the
Petarian Foundation and his own batch of 1974, Shahid
announced a donation of Rs. 1 crore in the form of a
complete technology solution for CCP. The solution
included
computer hardware, wireless and cable networking,
internet connectivity through broadband, software
solutions, and a sea change in how the students of
Petaro will be able to use technology to its fullest
extent in the future.
The Soft
Launch for the project took place on 28 March 2009,
while the formal inauguration was on 15 November 2009
with Prof. M. Akram Bhatti (ex-Principal CCP) as the
Chief Guest.

The team at Cadet College Petaro for
Soft Launch of Automation Project, March 2009. Kazi
Zulkader, Shahid Mahmud and Adnan Siddiqui (IBM) can be
seen.
Technology Needs
To keep up with
the growing pace of Technology, Cadet College realized
the necessity of technology upgrades required for their
campus which can benefit the students, faculty and
administration of the college. Below were the major
technology needs of the college:
-
To enhance the technology
infrastructure of the campus with latest desktops,
laptops and servers
-
To upgrade the
internet from traditional dialup to broadband
connectivity using radio point-to-point link
-
To establish the
interconnectivity of the campus
-
To centralize the
internal data repositories of their current systems
-
To provide safety
and assurance for their valuable information
Technology
Solution Implemented
The solution
implemented at Petaro took care of all the technology
needs that the college had. It covered implementation of
structured cabling system throughout campus, setup
802.11n based wireless hotspots for mobile computing,
supplying of 112 Desktops and 100 Laptops, setup and
configuration of Datacenter through IBM Servers,
providing Wireless Internet connectivity and
installation of Microsoft applications. This core
infrastructure is self capable to host both Educational
and Operational requirement of Cadet College, Petaro.
Deployment of
Desktops and Laptops
The solution was
based on establishing a separate Technology Lab at the
campus which has 21 Inbox Expedition 3000 Desktops
deployed. Each of the seven Houses (hostels) of the
campus has 10 Desktops in the ante rooms, while House
Masters' offices, Mess, and Sickbay have 1 desktop
each. Remaining PCs are placed at the academic block for
support functions. All of these desktops are connected
to the central datacenter. To make their operations
smooth and mobile, the college also acquired 100 Acer
Extensa 5620 Laptops which can get connected to the
central datacenter as well as to the wireless network
present at each block.

Cadets in Latif House Ante Room
Customized
Application
Cadet College
has been provided with an infrastructure where School
Account Application can be hosted. The application is an
in-house customized application backed on SQL 2000 with
interfaces formed on Visual Basic 6. The application
covers information about the college, examination,
sickbay, administration and accounting. The application
controls cost and information flow of student’s
biography, achievements, inventory, medical records,
accounting status, mess, and online progress of students
so that parents can view their children’s performance
online.
Datacenter
and Servers
Main
academic block of the campus has been configured with a
central datacenter to which all desktops and laptops
have been connected. The datacenter equips 2 IBM System
x 3400 Servers mounted in 42U Rack cabinet and connected
to powerful UPS. These servers are running on Windows
2003 Server R2 Operating System and Active Directory
Domain Control. One of the two servers has master Active
Directory Domain Controller installed to run the
Students Accounting System whereas; other is used to
replicate the same through Additional Domain Controller.
There are two more Inbox Desktops deployed which act
like servers to run ISA Proxy (Front and Reverse) for
internet distribution and security. Both the desktops
run under Windows 2003 Server R2 and have GFI Web
Monitoring, Content Filtering and Intranet Publishing
services installed.
Network
Interconnectivity of systems
Wired:
All the systems have been connected to the main server
through the interconnectivity provided to the college.
This covers connecting seven houses, one mess, and
sickbay to the central Datacenter through the Copper
Cat-6 structured cabling system.
Wireless:
Addition to that, all buildings are totally Wi-Fi
enabled, so that mobile users can access all the
information.
Radio
Point-to-Point internet connectivity
Efficient
wireless internet connectivity has been setup to provide
internet connection to the users 24/7. It is 1 Mbps
dedicated (CIR) 24/7 Internet link connecting Petaro
Cadet College Hyderabad from Karachi. From Hyderabad,
Internet connection is provided through Point-to-Point
wireless link. The 24/7 internet connectivity
utilization is also being monitored through Multi Router
Traffic Graph (MRTG) and IP Monitor. MRTG shows the
Internet utilization graph and IP Monitor tells that the
site is up or down.
Technology Infrastructure
-
New and upgraded
Desktops and Laptops
-
High-end IBM
System x 3400 servers
-
Microsoft Active
Directory Services and ISA Server
-
Efficient
wireless internet connectivity
-
Reliable
point-to-point radio link

Benefits
After
implementation of the solution, Cadet College has gained
a number of operational and academic benefits. Below are
to name a few:
-
Upgraded Desktops
and Laptops
-
Effective
High-speed internet connectivity for quick and easy
access to online information
-
Wi-Fi hot spots
for every campus
-
Point-to-point
Network Connectivity
-
Centralization of
internal data repositories
-
Safety and
assurance of valuable data resources
Customized Applications developed for CCP
Following are the Applications
developed for Cadet College Petaro under this project.
-
Campus Management System
-
Financial Accounting System
-
HR Management System
CAMPUS MANAGEMENT SYSTEM
CCP-CMS is designed and developed to automate the
Academics activities relating to Faculty, Cadets and
Management of Cadet College Petaro. As a MIS it
generates the required reports to meet the needs of
Management.
CCP-CMS Application contains the following modules:
-
Faculty Management Information System
-
Cadet Management Information System
-
Management Information System (for Higher Management)
-
Examination Management Information System
-
Time Table Management Information System
-
Sick Bay Management Information System
-
House Master Management Information System
-
Reception Management Information System
-
Adjutant Office Management Information System
Features/Services of Faculty Management Information
system
-
Results Entry
-
Cadets’ Attendance Entry
-
View of Faculty Time Table
-
View of Cadets’ Time Table
-
View of Cadets’ Result Information
-
View of Cadets’ Leave Record
-
View of Cadets’ Profile
-
View of Observation, Warning, Credits/Discredits,
Sick Bay and Punishment Record
Features/Services of Cadet Management Information
System
-
View of Cadet’s Personal Time Table
-
View of Cadet’s Personal Attendance Record
-
View of Cadet’s Personal Result Information
-
View of Cadet’s Personal Profile
-
View of Observation, Warning, Credits/Discredits,
Sick Bay and Punishment Record
Features/Services of Management Information System (for
Higher Management)
-
Daily Sick Bay Report
-
Daily M.T. Record
-
Daily Visitors Record
-
View of Observation, Warning, Credits/Discredits
and Punishment Record
-
View of Faculty Members Seniority Wise
-
View of Cadets’ Appointments
-
View of Faculty Time Table
-
View of Sections Strength
-
View of Class wise/House wise Cadets’ Strength
-
View of All Sections with Teacher Name
-
View of Cadets’ Time Table
-
View of Cadets’ Result Information
-
View of Cadets’ Enrollment
-
View of Cadets’ Daily Leave Record
Features/Services of Examination Management Information
System
-
Academic Year Management
-
Cadets Enrollment
-
Result Manipulation System
-
Result Reports (house wise, kit wise, position
wise, Failure List )
Features/Services of Time Table Management Information
System
-
Manipulation of Time Table
-
Manipulation Section
-
Manipulation of Courses
-
Faculty Manipulation
Features/Services of Sick Bay Management Information
System
-
Manipulation of Medicine ,Diseases and Excuses
-
Cadets Treatment (O.P.D, Sick Bay and Emergency)
-
Sick Bay Reports (Daily Sick Bay Report, Referred
to CMH Report and Fitness Report)
Features/Services of House Master Management System
-
Manipulation of Cadets’ Leave Record
-
Manipulation of Observation, Warning and
Punishment
-
Manipulation Cadets’ Appointments
-
Manipulation of Cadets’ Participation (Games,
Extra Curricular)
-
House Master Reports (Leave Record, Appointments,
Participation, Punishment and Cadets’ Profile)
Features/Services of Reception Management Information
System
-
Manipulation of M.T. Book
-
Manipulation of Visitors Book
-
Manipulation Cadets’ In/Out
-
Attendance of Cadets’ Punishment
Features/Services of Adjutant Office Management
Information System
-
Manipulation of Observation, Warning and
Punishment
-
Manipulation Credits/Discredits
-
House Position against Credits/Discredits
FINANCIAL ACCOUNTING SYSTEM
CCP-FAS is designed and developed to automate the
accounting process of Cadet College Petaro. As a MIS it
generates the required reports to meet the needs of
Management. The system is developed using
Oracle/Developer with a consistent look and feel.
CCP-FAS Application contains the following modules:
Features/Services of CCP-FAS Management System
-
Manipulation of Users’ Accounts
-
Manipulation of Uses’ Rights
-
View of Users with their Passwords
-
View of Head of Accounts
Features/Services of Operations Management System
-
General Voucher
-
Bank Payment Voucher
-
Bank Receipt Voucher
-
Cash payment Voucher
-
Cash Receipt Voucher
-
Petty Cash Voucher
-
Voucher Posting/Deposting
-
Financial year Opening/Closing
-
Management of Head of Accounts
-
Trial balance Report
-
Ledger/Statement of Account Report
-
Daily Cash Book Report
-
List of head of Accounts Report
-
Opening/Closing Balance of Head of Accounts
Report
HR MANAGEMENT SYSTEM
CCP-HRMS is designed and developed to automate the HR
Management process of Cadet College Petaro. As a MIS it
generates the required reports to meet the needs of
Management. It is an expandable solution and can be
integrated with CCP Financial Accounting System. The
system is developed using Oracle/Developer with a
consistent look and feel.
CCP-HRMS Application contains the following modules:
Features/Services of Employee Management System
-
Manipulation of Employees Profile
-
Manipulation of Employees Attendance
-
Manipulation of Earned Leave
-
HR Reports (Employees’ Profile, Earned Leave,
Department wise, Appointment wise, Date of Birth wise
and Retirement wise Employees Reports )
Features/Services of Payroll System
-
Manipulation of Employees Allowances
-
Manipulation of BOG Deductions
-
Manipulation of College Deductions
-
Manipulation of Employees’ Bank Account
-
Manipulation of Monthly Salary
-
Payroll Reports (Salary Slips, Bank Advice,
Allowances, BOG Deductions, College Deductions)
Expansion
Plans
After
implementation of the Technology Infrastructure,
management of the college has planned to upgrade the
accounting and HR processes of the college. Presently,
they need an efficient accounting system to reduce the
undue time taken for maintaining and consolidating the
two separate ledgers they have. They want to reduce the
time taken for generating financial reports and protect
them from any type of information leakage. Due to
capital expansion, they need stringent controls over
their systems. All this can be done by implementation of
Oracle Financials. This would automate their General
Ledger, Accounts Payable, Accounts Receivable, Fixed
Assets and Cash Management. After implementation, the
benefits that the college can gain are:
-
Paperless
environment
-
Improved controls
-
Efficient real
time reporting system
-
Reduced
administration tasks
-
Consolidation of
accounts
-
Reconciliation
efficiency
Along with this, the college is also
going to implement Inbox’s Human Capital Management
Suite. It is a cost effective web-enabled Human Resource
Management application to automate HR Record Information
system, Leave and Attendance, Loan Management, Payroll
Management, Workflow Management, and Performance
Management. The college can have a number of benefits by
its implementation. To name a few:
-
Reduction in
approval process
-
Enhanced teacher
performance management
-
Objective
assignment to teachers will be made easy
-
Attendance system
will be automated
-
Teachers can use
self-service portal
-
Complete profile
management
-
Management and
record keeping of trainings
Copyright © 2006 Petarian
Foundation. All rights reserved.
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